Front Office Coordinator

Date:  17 Sep 2024
Location: 

Sharjah, AE

Department:  Support Services
Job Description: 

MAJOR FUNCTIONS

Directs and maintains incoming calls/fax sheet. Greets and guides Crescent visitors and guests. Provides guidance to callers about the Company’s business and office locations.

 

Key Responsibilities:

ESSENTIAL FUNCTIONS

Administrative Support

  • Receives incoming telephone calls, determines purpose of caller(s) and forwards calls to appropriate personnel or department.
  • Delivers and transfers messages to employees or voice mail when appropriate personnel are unavailable.
  • Welcomes and guides visitors and guests and ensures best hospitality to them.
  • Updates and maintains personal copy of staff directory and other resources to ensure accurate dispensing of information.
  • Maintains all emergency contacts and reaches them during emergency or non – emergency situations as required.
  • Ensures that only permitted people are to enter the office.
  • Provides information about the Company by answering questions and requests.
  • Keeps track of people coming to/going from the office.
  • Manages incoming courier for all departments.
  • Maintains safe and clean reception area and meeting rooms by ensuring all meetings room have required stationary/equipment.
  • Performs a variety of administrative duties such as typing, faxing, copying and filing documents as required.
  • Assists in the management of the various administrative requests such as transport and stationary needs by entering and marinating data into the ADMIN software module.
  • Supervise arrangement for catering and setups during workshops and meetings. 
  • Monitors and maintains stock inventory and updates of giveaways stock (storeroom).

 

Minimum Professional Experience Required

  • 4 to 6 years’ experience in a similar ADMIN role
  • Bachelor degree or diploma in any field or relevant ADMIN professional certification