Document Control Specialist

Date:  12 Sep 2024
Location: 

Sharjah, AE

Department:  Support Services
Job Description: 

MAJOR FUNCTIONS

We are seeking a highly organized and detail-oriented Document Control Specialist to join our accounts and reporting team. This role will play a critical part in managing financial documents and records, supporting financial planning and analysis (FP&A), digital initiatives and assisting with co-ordination of meetings at various forums. The ideal candidate will have a solid understanding of accounting and financial principles, excellent document management skills, and a proactive approach to problem-solving.

 

Key Responsibilities:

Document Control and Digital Initiatives:

  • Develop and maintain a comprehensive document control system to ensure accurate and timely access to financial records.
  • Organize, file, and retrieve financial documents and reports, ensuring compliance with company policies and regulatory requirements.
  • Coordinate with internal teams to gather and process documents related to financial transactions, audits, and compliance.
  • Implement and manage electronic document management systems (EDMS) and ensure data integrity using latest technology such as AI, GPT etc.
  • Support various digital initiatives such as dashboards, data-warehouse project etc.

Database Management and Financial Planning & Analysis support:

  • Management & ownership of database (financial, production, other)
  • Provide data-driven insights to assist in strategic decision-making and performance evaluation.

Co-ordination/collaboration for stakeholder management:

  • Co-ordinate/compile/review material for meetings at various forums (internal/external)
  • Collaborate within the accounting team to analyze reports/assist on adhoc projects.
  • Assist with internal and external audits by providing necessary documentation and explanations.

General Support:

  • Provide administrative support to the finance team as needed, including scheduling meetings, managing correspondence, and preparing documentation.
  • Ensure adherence to financial policies and procedures and recommend improvements where applicable.

 

Minimum Professional Experience Required

  • Degree in accounting (Bachelors/Masters) AND
  • Certification in document control /data visualization tools
  • Advanced skills in MS Office applications
  • Proficient in data visualization tools (Power BI preferred)
  • 5+ years of experience in document control/Database management/Accounting
  • Proficiency in financial software (e.g., Excel, other tools) and document management systems.
  • Experience with ERP systems and data visualization tools (e.g., Tableau, Power BI) is advantageous.
  • Bilingual capabilities preferred (English & Arabic)